Standard Booth Size: Each vendor space is 12' x 12'. If you require a larger booth, we provide space in 12' x 12' increments at 50% upcharge. We'll require you to provide the appropriate size of the footprint, including all displays and ropes, in your application.

Vendor Liability: Vendors must carry their own insurance to cover any potential damages or accidents. By signing the vendor agreement, you acknowledge that White Hart Renaissance Faire and its sponsors are not responsible for any personal injury or damage to property during the event.

Aesthetic: We strive to maintain a period-appropriate atmosphere, so your booth and decor should reflect the Renaissance or Tudor theme. Please avoid modern signage and materials. Wood, fabric, leather, and other period-appropriate materials are encouraged.

Dress Code: Vendors are encouraged to embrace the spirit of the Renaissance by dressing in period-inspired costumes. We do not require 100% Historically accurate attire but attendants and volunteers running vendor spaces must be dressed in clothing that matches the events theme. This is what sets our Themed Events apart from craft and street fairs. We welcome Tudor-style outfits, Viking outfits, fantasy characters, or even medieval traders, if the attire is family-friendly and respectful. You will be sent home for the day if you do not dress appropriately (without a refund.)

Food Vendors: Food vendors must obtain any necessary health permits and food handling certifications required by local health departments. This includes temporary permits for any food or beverages sold. Faire Management team must approve menu at least 60 days in advance of events.

Vendor Parking: All vendors are assigned designated parking areas in their day of packets for 2025. Please follow instructions from staff to ensure smooth loading and unloading. Vendors will be allowed to drive up to their booths for setup and breakdown but must park in vendor-designated areas at least 30 minutes before the start of the event.

Electricity: Limited electricity is available and must be requested in advance. Vendors requiring electricity must submit their request by the deadline. Power will be allocated on a first-come, first-served basis. Priority is given to Food Handlers and Medical Necessities.

Respectful Conduct: Please conduct yourself in a courteous and professional manner with patrons, fellow vendors, and event staff. Disrespectful behavior or harassment will not be tolerated.

Vendor Updates: We will keep all vendors informed of any changes, event updates, and vital information leading up to the event. Please make sure to check your email regularly. We may call, text or message by other means as we can too but email tends to be the fastest for the masses.

Cancellation Policy: Cancellations must be made at least 30 days before the event. Cancellations made within 30 days will not be eligible for a refund. If a vendor does not show up for the event without notifying us, they will not be allowed to participate in future events.

Peace Bonding: All weapons, including swords, daggers, and axes, must be peace-bound by event staff before entering the event. Weapons must remain sheathed and securely bound at all times. If you sale weapons please make sure your patrons are aware of this as well.

Alcohol: Minors under the age of 21 are strictly prohibited from consuming, handling, or purchasing alcoholic beverages. Alcohol consumption is only allowed in designated areas.

Cleanliness: All facilities used by participants must be left in a clean, safe, and orderly condition upon the completion of the fair. Failure to do so will result in the requirement of a cleaning deposit for future events or exclusion from future events.